As practicing lawyers, we would see lawyers and law clerks walking back and forth seemingly all day to collect physical materials (most typically minute/record book binders).

It was clear there was no centralised way to track what was in them, let alone the data trapped inside. This “boring” problem shifted from nice-to-have to must-have during COVID. But even before that, every firm had the same storage room, the same lost afternoons, the same quiet anxiety that a record was out of date and no one knew. “If only we could Ctrl-F our entire corpus of entity data” simply wasn’t possible until we set out to solve the problem. Now with AI, the same problem presents an even bigger opportunity.

The biggest misconception is that entity management is administrative or a chore you hand to the most junior person in the room. In reality it’s the source of truth for who owns what, who’s authorised to sign, what’s been filed, and what’s overdue. It’s typically a missed filing, a governance gap, or disorganised records that stall diligence and deals. Once you see it that way, entity management stops being back-office and becomes key operational infrastructure.